RECORDS MANAGEMENT
RECORDS MANAGEMENT
We Turn Aggravation Into Assets
Time spent throughout the document lifecycle and getting access to documents when and where you need them is a constant source of aggravation. At Emerald, we turn your aggravation into valuable digital assets. We offer innovative, cost-effective document management solutions that allow your team to get the information they need, when and where they need it.
Whether you need to capture, secure, deliver, share and ultimately destroy documents and information, Emerald is here to help with efficient and easy-to-use solutions that allow you to streamline your operations and ease the transfer of data throughout your organization.
SCANNING
Document Scanning projects usually begin the same way. It seems easy enough to convert paper using a scanner, but the truth is that there’s a lot more that goes into the scanning process. Our Services alleviate your headaches and let you rely on our team to handle your document imaging needs.
- Convert your frequently accessed business documents to electronic images for fast and secure search and retrieval.
- Reduce time spent searching, printing, copying, emailing, and refiling paper documents.
- Streamline workflows, improve productivity, safeguard sensitive documents and maintain compliance with digital documents
Document Management SOFTWARE
As more companies implement Document Management Systems and require instant access to critical corporate and customer information, they’re confronted with the reality that scanning all of the legacy paper information is often a bigger challenge than initially expected. Emerald offers the experience and expertise to simplify this process.
- Our cloud-based document software allows for search, retrieve, print, email, copy and share of your documents directly from the system once they have been scanned.
- Create custom workflows and electronic forms that will increase your team’s efficiency.
- We offer a free demo of our cloud based document management software, and will train your staff.
DOCUMENT STORAGE
Document Storage helps you save money by sending your documents offsite and letting you make better use of your valuable office space. The result is reduced costs, and improved efficiency as your staff won’t be overwhelmed by mountains of paper.
- Eliminate the need to store records on-site, allowing for better space utilization.
- Scan On-Demand – if you need a document while it is stored with us, simply make a request, and we will scan and send it securely the same day.
- Peace of mind knowing your documents are safely stored in our climate controlled, water-proof, and fire-proof facility.
Medical Records Custodian
After a physician or medical facility closes its doors, patient medical records must continue to be available for retrieval for many different reasons. A custodian of records has the responsibility of safeguarding records for the duration they are required to be protected, according to law. In the case of medical records, a records custodian aside from maintaining the integrity of the files, must protect the privacy of the individual according to HIPAA standards.
- Easy, quick patient notification
- Assistance with packing & transportation
- Transfer assistance with existing electronic systems
- Reliable future request processing either by secure electronic transfer or US Mail
Document Destruction
When choosing a partner to provide document shredding and destruction for your business, it’s critical to ensure that they care for your valuable and confidential information as if it was their own.
- We work with companies across several verticals, so we can provide trusted advice and proven best practices for what to shred and when.
- We provide a Certified Letter of Destruction to account for and document what is being shredded.
- Convenient scheduling that allows for both on-site and off-site shredding services.
