// RECORDS MANAGEMENT
// RECORDS MANAGEMENT
LOAN DOCUMENT SCANNING
Outsource your Loan Document Scanning to EMERALD
Secure, compliant, and affordable solutions for businesses on Long Island and New York City.
Scanning loan files is now a crucial part of any lender’s business strategy. Whether loans need to be converted for sale or servicing, our outsourced services can help you save money and improve the quality of your results.
Located on Long Island, New York, Emerald understands the delicate nature of the home loan business. Our staff operates under strict confidentiality agreements, and we’ve worked with hundreds of clients to improve their operations by relying on our team of experts to focus on loan scanning while they concentrate on closing more business.
Document Scanning for Banking, Real Estate Agencies, and Financial Businesses
Emerald has over 20 years of experience helping financial companies save time and money. Hundreds of papers are produced for each closing, loan, or mortgage agreement. The cost of managing these documents in-house can be expensive and inefficient. Paper records burden the administrative staff because they are challenging to secure, take up space as filing cabinets, and are not easily retrievable.
Document management services such as scanning and storage address each one of these challenges. Digital documents are much more secure, protecting both you and your clients. They eliminate the need for physical storage and can be retrieved by a simple search.
Experience efficiency and cut administrative costs by scanning your banking, real estate, and financial files with Emerald Document Imaging.
We Offer Comprehensive Document Scanning Services Including:
Bulk Loan Scanning
For companies that scan their loans for sale, we can scan loan files and prepare them for future import into a Document Management System or deliver them into a portable drive. Our high-speed scanners specialize in sizable projects to ensure timely delivery. This process will enable quick turnaround and guaranteed quality while accelerating your time to cash.
Detailed Loan Scanning
Our team can segment and prepare loan documents for scanning by identifying critical information from loans. For example, for a mortgage loan, we will go through each file and identify crucial documents like the note, deed, title, survey, HUD, and any other specific document types that you may need. This option can significantly improve servicing and provide assurances for post-close audits to ensure that all documents are present within the loan file.
Trailing Document Scanning
How Our Document Scanning Process Works
We make it easy to transition from paper to digital — without disrupting your day-to-day operations. Here’s what to expect when you work with Emerald Document Imaging:
1. Free Consultation & Planning
We start by learning about your goals, timelines, and the types of documents you need scanned. From there, we design a customized plan tailored to your workflow, compliance requirements, and business needs.
2. Pickup & Project Implementation
Once your project workflow is established, we take care of everything: secure pickup and transport, meticulous document preparation, high-quality scanning, detailed indexing (by name, date, patient ID, etc.), and thorough quality control. We ensure your documents are digitized accurately and ready for seamless import into your software platform.
3. Secure Delivery & Integration
After scanning is complete, we deliver your digital files securely. If you don’t already have a document imaging or management system, we can help you find the right solution — including a free demo of a cloud-based document management platform or delivery of fully searchable PDFs on portable media.
How Much Do Document Scanning Services Cost?
We price our document scanning services on a per-image basis, and that rate includes everything — from secure pickup and document prep to scanning, indexing, and quality checks.
That said, a few factors can affect the final cost:
- Volume: The more pages you have, the lower the per-image rate tends to be
- Document condition: Staples, folds, or damaged pages can take a bit more prep time
- Indexing needs: The number of keywords or fields you’d like us to capture for easy searching
- Turnaround time: If you’re on a tight deadline, we’ll work to meet it — but that can sometimes affect pricing
We’re always happy to walk through your project with you and even start with a small sample job to make sure we’re aligned. That way, you get a quote that’s accurate, fair, and tailored to your needs.
What our clients are saying
Businesses across Long Island and New York City trust Emerald Document Imaging to handle their most important documents — securely, accurately, and on time.
Frequently Asked Questions
What are the benefits of using a document scanning service?
Document scanning helps your business reduce storage costs, stay compliant with data retention regulations, and eliminate the inefficiencies of managing paper files. Once scanned, your documents are indexed and organized by key identifiers — like names, dates, or account numbers — making them instantly searchable. This not only improves access and security, but also saves time across your entire team.
How much do document scanning services cost?
The cost of document scanning depends on several factors, including the number of pages, document condition, indexing requirements, and the turnaround time. After a free consultation, Emerald Document Imaging will provide a customized quote tailored to your project.
How long does the scanning process take?
Project timelines vary based on document volume and specific requirements. Small projects can be completed within a few days, while larger or more complex jobs may take a few weeks. We’ll give you a clear timeline during the consultation process.
How do I prepare my documents for scanning?
Simply gather your documents as they are. Our team will handle the rest, including removing staples, paper clips, and bindings, as well as repairing any damaged pages to ensure optimal scan quality.
Is my information safe during the scanning process?
Yes. Security is a top priority at Emerald Document Imaging. We follow strict chain-of-custody procedures, use secure transportation, and implement quality control measures at every step to protect your sensitive documents.
What file formats can I receive after scanning?
We offer flexible output options based on your needs. Most clients choose fully searchable PDF files, but we can also deliver TIFF, JPEG, or custom formats compatible with your document management system.
Do I need a document management system to work with you?
No, you don’t. If you already have a document management system, we’ll deliver your files ready for import. If you don’t, we can help you explore options, including a cloud-based document management solution with a free demo.
Ready to Go Paperless?
Whether you’re scanning decades of archives or just getting started with digital records, Emerald Document Imaging makes the process simple, secure, and stress-free.
Let’s talk about your project — we’ll provide a free quote and answer any questions.
Or give us a call at (631)-435-2900
