// RECORDS MANAGEMENT
// RECORDS MANAGEMENT
LEGAL DOCUMENT MANAGEMENT
Document Management for Law Firms and the Legal industry
Secure, compliant, and affordable solutions for businesses on Long Island and New York City.
Emerald Document Imaging specializes in off-site legal document management, file storage, secure document destruction, and outsourced legal document scanning, coupled with a unique experience that allows us to serve as the right partner to law firms of all sizes.
Document Scanning for Law Firms
The legal profession is heavily dependent on timely access to accurate information. That’s why it’s so critical that law firms, attorneys, and other legal professionals choose a partner that provides legal document management services geared towards their specific needs.
We’ve worked with hundreds of law firms to implement internal document policies and legal document management solutions. We bring that experience to each and every one of the clients we serve.
Specifically, we offer legal document management services to help manage the myriad of information that is created and stored within their operations, including:
Financial Records:
- General Ledger
- AP/AR Files
- Banking
- Tax Information
- Timekeeping
Administrative Records:
- Human Resources
- Insurance
- Corporate Files
Client Files:
- Time and Billing
- Trust Account Records
- Case File Summaries
- Correspondence
- Court Transcripts
- Contracts
- Estate planning
- Depositions
- Briefs
Our Legal Document Management Services Include:
- Secure, off-site legal document storage
- Fast turnaround times
- 24-hour, 7 days per week access to legal files and information
- Online access to request files and review inventory
- Secure document destruction
- No long-term contracts
What are Emerald's specialties for helping Law Firms?
- Dedicated Indexing: If you need to retrieve a case file instantly, we’ll set the case file as one “index field”. We can set as many indexes as you’d like so that you can quickly access the information that you need.
- Bate Stamping: In addition to scanning and indexing your files, we will bate stamp them according to your criteria.
- Full-Text Optical Character Recognition: We’ll create searchable PDFs so that you can access a specific set of words.
- Integration with Case Management Systems: We will work with your IT Department to get your scanned images imported into your current management system. We will present a free demo of our document management system if you don’t currently have one. If you prefer to have your scanned files sent in a different way, we will gladly deliver them according to your choice.
The Benefits of Legal Document Management
Save Space
Reduce Paper
Reduce the amount of paper your firm uses and save time making photocopies and producing duplicates of the same document.
Increased Access
Electronic documents can be retrieved with a simple search, saving you time and the hassle of locating records in your office. Once your digital document is located, sharing it with fellow employees and attorneys is as simple as sending an email.
Increased Document Security
Scanning and implementing a document management system is the best way to protect your firm’s and others’ critical information.
How Our Document Scanning Process Works
We make it easy to transition from paper to digital — without disrupting your day-to-day operations. Here’s what to expect when you work with Emerald Document Imaging:
1. Free Consultation & Planning
We start by learning about your goals, timelines, and the types of documents you need scanned. From there, we design a customized plan tailored to your workflow, compliance requirements, and business needs.
2. Pickup & Project Implementation
Once your project workflow is established, we take care of everything: secure pickup and transport, meticulous document preparation, high-quality scanning, detailed indexing (by name, date, patient ID, etc.), and thorough quality control. We ensure your documents are digitized accurately and ready for seamless import into your software platform.
3. Secure Delivery & Integration
After scanning is complete, we deliver your digital files securely. If you don’t already have a document imaging or management system, we can help you find the right solution — including a free demo of a cloud-based document management platform or delivery of fully searchable PDFs on portable media.
What our clients are saying
Businesses across Long Island and New York City trust Emerald Document Imaging to handle their most important documents — securely, accurately, and on time.
Our Legal Services
Document Scanning
Our document scanning service provides your business with the files you need in a digitized format. You will no longer need to fax or make copies; instead, just simply search and share your document.
Document Storage
Document Management Software
Through a web-based document repository, you can have access to all of your documents in a matter of seconds. Emerald can load all of your scanned files into an online solution for easy access.
Ready to Go Paperless?
Whether you’re scanning decades of archives or just getting started with digital records, Emerald Document Imaging makes the process simple, secure, and stress-free.
Let’s talk about your project — we’ll provide a free quote and answer any questions.
Or give us a call at (631)-435-2900
