// RECORDS MANAGEMENT
// RECORDS MANAGEMENT
DOCUMENT MANAGEMENT SYSTEMS
Cloud-Based Document Management System
Secure, Scalable, and Streamlined Document Management Software for Modern Businesses
In today’s fast-paced business environment, managing documents efficiently is crucial. Emerald Document Imaging offers a robust cloud-based, electronic Document Management System (DMS) designed to simplify document handling, enhance security, and improve accessibility. Our platform enables businesses to manage documents seamlessly, streamline workflows, and maintain compliance with industry regulations.
Why Choose Emerald's Document Management System?
Our cloud-based document management system is designed to help your business work smarter, stay compliant, and move faster — whether you’re in the office or on the go. Here’s how we make that happen:
Immediate, Anywhere Access
Access digital documents securely from any location — at the office, working remotely, or in the field. No more hunting through file cabinets or waiting for someone to scan and send.
Streamlined Collaboration & Sharing
Easily share documents with colleagues or outside entities using built-in email tools — no need to download and reattach files. Assign user access levels to control who sees what.
Searchable, Organized, and Secure
Quickly find the information you need with powerful full-text search, metadata tags, and indexing. Track usage and access with built-in audit trails for greater transparency and control.
Compliance & Retention Management
Simplify compliance with HIPAA and other regulations. Automatically track file retention timelines and safely remove outdated records according to legal guidelines.
Risk Reduction & Information Security
Reduce the risk of data loss from fire, flood, or unauthorized access. Our cloud-based system protects your information with encryption, user permissions, and detailed audit logs.
Annotations, Redactions & E-Forms
Need to share a document externally? Use built-in redaction and annotation tools to protect sensitive content. Create electronic forms or convert PDFs to online forms — and link them to approval workflows.
Workflow Automation
Automate multi-step processes like purchase order approvals, employee onboarding, or invoice routing. Our system adapts to your workflow, not the other way around.
Migration Support
Transitioning from a legacy system? We provide expert migration support to ensure all your documents are securely transferred and fully accessible.
Scalability
As your business grows, our Document Management System grows with you. Easily add users, expand storage, and increase capabilities with a few clicks.
Support and Training
Our dedicated support team is here to assist you every step of the way. We offer comprehensive training to ensure your team is fully equipped to utilize our platform effectively.
Cost Savings
Reduce administrative costs, eliminate the need for physical storage, and streamline your document handling to save both time and money.
Who Uses Document Management Systems?
Emerald’s platform supports a wide range of industries, including:
Healthcare
HIPAA-compliant patient file management
Legal
Secure legal document storage, case file organization, workflow automation for client intake and case reviews, and comprehensive audit trails for compliance
Financial Services
Streamline invoice processing, manage compliance documents, automate approval workflows, and maintain retention schedules for audits and regulatory reporting
Education
Student record archiving and administrative workflows
Non-Profit
Employee record scanning and digital file management
Automotive
Scanning and document management for car dealerships
What our clients are saying
Long Island and New York City businesses count on Emerald Document Imaging for secure, reliable, and compliant document management solutions.
Frequently Asked Questions
What is a document management system?
A document management system (DMS) is a software platform that helps organizations store, organize, access, and share digital documents securely — all in one place. It replaces paper filing systems and makes your records instantly searchable, accessible, and compliant.
Is your system cloud-based?
Yes. Our document management system is fully cloud-based, which means you can access your documents securely from any location — whether you’re in the office or working remotely.
Is this system secure and HIPAA-compliant?
Absolutely. Our platform includes user access controls, encryption, audit trails, and full HIPAA compliance to ensure your data stays protected and private.
Can I automate document workflows?
Yes. You can create custom workflows for common processes like approvals, onboarding, or invoice routing. This helps eliminate manual steps and keeps everything moving efficiently.
What types of documents can I store?
You can store almost any type of document — PDFs, Word files, scanned images, and more. Whether it’s HR records, invoices, contracts, or patient files, everything can be organized and retrieved quickly.
Can I control who sees what?
Yes. You can set user permissions to ensure that only authorized team members have access to specific files or folders. This is especially useful for sensitive information or departmental access.
Do I need to install any software?
No software installation is required. Our cloud-based system runs in your web browser, so there’s no need for on-premises infrastructure or IT support.
How do I get started?
Just reach out to us using the contact form below or give us a call at (631) 435-2900. We’ll walk you through a quick demo and set you up with a tailored solution for your business.
Ready to Elevate Your Document Management?
Experience the efficiency and security of Emerald’s Document Management System.
Let’s talk about your company’s needs — we’ll provide a free demo and answer any questions.
Or give us a call at (631)-435-2900
