// RECORDS MANAGEMENT
// RECORDS MANAGEMENT
APERTURE CARD SCANNING
Aperture Card Scanning Services on Long Island And New York City
Convert your cards to Digital Images for Improved Access and Retrieval
Emerald uses the Hollerith or handwritten data on the card to provide an index, resulting in immediate access to valuable data. Increase your business functionality by outsourcing your Aperture Cards.
Consider the Challenges of In-house Storage of Aperture Cards
- Environmental Control: Cards would need to be stored in a secure and safe place so that the cards may be free of damage.
- Regulated Inventory: Every so often, a member of your company would need to check the inventory to make sure the proper card is in the right box/bin/file drawer. Otherwise, you will never be able to find a card when needed.
- Space: Depending upon the number of cards, it may require a room to store them or multiple rooms.
Emeralds’s Conversion Services
Our services include:
- Manual Indexing of cards
- Creating Searchable PDFs by utilizing Full-Text OCR
- Uploading your images into your ECM or providing you with a free demo of our Document Management System (DMS)
Emerald also provides Document Storage Services at a very low price if you need to store your cards for compliance or backup purposes. Likewise, if you have any files that may need to be scanned, we can provide you with comprehensive Document Scanned Services.
Explore the benefits of Aperture Card Conversion:
Convert your aperture cards to digital images and increase your business productivity.
Eliminate outdated card readers
Reduce time-consuming retrieval process
Save space by putting up to 15000 aperture cards on a portable drive or a DMS
Convert to searchable PDFs for greater search capabilities
How Our Document Scanning Process Works
We make it easy to transition from paper to digital — without disrupting your day-to-day operations. Here’s what to expect when you work with Emerald Document Imaging:
1. Free Consultation & Planning
We start by learning about your goals, timelines, and the types of documents you need scanned. From there, we design a customized plan tailored to your workflow, compliance requirements, and business needs.
2. Pickup & Project Implementation
Once your project workflow is established, we take care of everything: secure pickup and transport, meticulous document preparation, high-quality scanning, detailed indexing (by name, date, patient ID, etc.), and thorough quality control. We ensure your documents are digitized accurately and ready for seamless import into your software platform.
3. Secure Delivery & Integration
After scanning is complete, we deliver your digital files securely. If you don’t already have a document imaging or management system, we can help you find the right solution — including a free demo of a cloud-based document management platform or delivery of fully searchable PDFs on portable media.
What our clients are saying
Businesses across Long Island and New York City trust Emerald Document Imaging to handle their most important documents — securely, accurately, and on time.
Frequently Asked Questions
What are the benefits of using a document scanning service?
Document scanning helps your business reduce storage costs, stay compliant with data retention regulations, and eliminate the inefficiencies of managing paper files. Once scanned, your documents are indexed and organized by key identifiers — like names, dates, or account numbers — making them instantly searchable. This not only improves access and security, but also saves time across your entire team.
How much do document scanning services cost?
The cost of document scanning depends on several factors, including the number of pages, document condition, indexing requirements, and the turnaround time. After a free consultation, Emerald Document Imaging will provide a customized quote tailored to your project.
How long does the scanning process take?
Project timelines vary based on document volume and specific requirements. Small projects can be completed within a few days, while larger or more complex jobs may take a few weeks. We’ll give you a clear timeline during the consultation process.
How do I prepare my documents for scanning?
Simply gather your documents as they are. Our team will handle the rest, including removing staples, paper clips, and bindings, as well as repairing any damaged pages to ensure optimal scan quality.
Is my information safe during the scanning process?
Yes. Security is a top priority at Emerald Document Imaging. We follow strict chain-of-custody procedures, use secure transportation, and implement quality control measures at every step to protect your sensitive documents.
What file formats can I receive after scanning?
We offer flexible output options based on your needs. Most clients choose fully searchable PDF files, but we can also deliver TIFF, JPEG, or custom formats compatible with your document management system.
Do I need a document management system to work with you?
No, you don’t. If you already have a document management system, we’ll deliver your files ready for import. If you don’t, we can help you explore options, including a cloud-based document management solution with a free demo.
Ready to Go Paperless?
Whether you’re scanning decades of archives or just getting started with digital records, Emerald Document Imaging makes the process simple, secure, and stress-free.
Let’s talk about your project — we’ll provide a free quote and answer any questions.
Or give us a call at (631)-435-2900
